RANZCP homepage
Date
21 - 23 August 2024
Location
Rydges Latimer Christchurch30 Latimer Square
Christchurch 8011, New Zealand
Organised by
Faculty of Child and Adolescent PsychiatryDelivery
In-personNau mai, haere mai
We warmly invite you to attend the RANZCP Faculty of Child & Adolescent Psychiatry 2024 conference, Titiro whakamuri, kōkiri whakamua: Learning from the past to inform the future, to be held in Ōtautahi (Christchurch) from 21-23 August.
Has there ever been a time like this before? Post-global pandemic, social media fake news, AI, growing disparity, environmental fears becoming reality and multiple political dualisms are all weighty issues and impact upon pēpē, tamariki and rangatahi.
In this midst of this, Aotearoa has been undergoing immense change in the delivery of mental health services, and CAMHS are no longer “the only shop in town”. The mental health of infants, children, adolescents and families requires the contribution of many different services and many different approaches. The mental health environment has certainly changed and whilst we welcome widening the range of options, the dynamism brings challenges with it. We hope this conference offers a chance to join together, to acknowledge the past, to reflect and to continue on to best meet the needs of children.
We have yet to come to terms with the impact of the pandemic, but we can learn from other times of disaster, such as Ōtautahi’s earthquakes of 2011. It is wonderful to be returning to a newly opened conference venue and to the winter wonderland that is Te Wai Pounamu.
Registration fees
| Full registration | |
|---|---|
| RANZCP Fellow/Affiliate | $1,155 |
| Non-RANZCP Psychiatrist / Paediatrician | $1,290 |
| Trainee / Allied Health Professional | $695 |
| Student | $655 |
Registration inclusions
Full registration includes:
- Entry to conference plenary and concurrent sessions (excluding pre-conference workshops)
- Handbook and name badge
- Lunches, morning and afternoon teas
- One ticket to the welcome reception (Wednesday 21st August)
Payment method
- Full payment of fees is required before registrations can be processed and confirmed. Payment can be made via credit card (Visa and MasterCard).
Key dates
- Abstract submission opens: Monday 18 March 2024
- Abstract submission closes: Friday 10 May 2024
Location
The conference is being held at:
Rydges Latimer Christchurch
30 Latimer Square
Christchurch 8011, New Zealand
Call for abstracts
If you wish to submit an abstract for consideration by the Organising Committee, you must also intend to register for the conference. Online submission is the only accepted method of abstract submission.
The deadline for abstract submission is Friday 10 May 2024.
- Abstract submission opens Monday 18 March 2024
- Abstract submission closes Friday 10 May 2024
- Notification to authors Tuesday 11 June 2024
- Author acceptance of offer Friday 21 June 2024
- Author registration deadline Wednesday 26 June 2024
Presentation types
Authors will be required to indicate their preferred presentation format when submitting an abstract. The available presentation types are:
- Oral presentation
An extended oral presentation is typically a 15–20-minute oral presentation. The presentation will include time for questions.
- Symposium presentation
A symposium presentation consists of a maximum of six individual presentations submitted by one author on behalf of the group and under one common theme. Please ensure all information relating to each individual symposium presentation is included in the one abstract submitted. The standard time allocated per symposium is 90 minutes.
Presentation themes
The Organising Committee is seeking papers that are clinically relevant to psychiatrists, paediatricians and other mental health professionals in the area of infant, child, adolescent and youth mental health. The following themes are broad and inclusive and may provide guidance for submission:
- Trauma and psychological therapies
- Māori, Pasifika, Aboriginal and Torres Islander mental health
- Perinatal and infant mental health
- Neurodevelopmental disorders, disability and neurobiology
- Adolescent mental health
- Psychopharmacology and biological psychiatry
- Forensic psychiatry/Youth justice
- Paediatric consultation liaison psychiatry
- Child and Adolescent Mental Health Services and workforce development
- School and community based wellbeing and mental health
- Public health - access, equity and preventative strategies
Connell Werry Prize
The Connell Werry Prize is an annual prize awarded to an Advanced Trainee in child and adolescent psychiatry for the most outstanding paper or poster presented at the annual meeting of the Faculty of Child and Adolescent Psychiatry. The prize honours Dr John Werry and Dr Helen Connell, who were pioneers in the field of child and adolescent psychiatry in Aotearoa, New Zealand and Australia.
Advanced Trainees who meet the criteria and whose abstracts are accepted for presentation at the Faculty of Child and Adolescent Psychiatry’s annual meeting will be automatically considered. The prize may be given to one person, or if there are no suitable applicants, the prize will not be awarded in that year.
The prize includes A$1,000 to be spent attending a conference in the field of child and adolescent psychiatry; a beautifully framed award certificate; and an invitation to accept the award at the College Ceremony during Congress.
Abstract submission
Abstract submission is a three-step process. Please follow the instructions carefully to ensure your submission is uploaded into the portal correctly.
Step 1: Populate the abstract template
Download the relevant template via the below links, save it to your desktop and populate your abstract into the template in the required format.
Download the oral abstract template
Download the symposium abstract template
Abstracts submitted not using this template will be returned to the author for correction.
- Text must be in Arial, 10pt font, single-spaced and left aligned
- Your abstract text should be no more than 250 words, including references
- Your abstract should clearly and concisely outline the content of the presentation and should include key points/issues to be addressed
- Where applicable, the abstract should include the subheadings; Background, Objectives, Methods, Findings and Conclusions
- After completing the template, move onto step 2.
Step 2: Create an account and log into the abstract submission portal
Click “Create New Account” and enter your contact details. These details are required to create the account.
Once you have created an account within this portal you can proceed with your abstract submission, and you will later be able to use this log-in to view speaker briefing notes and register your attendance at the conference.
Step 3: Submit your abstract
Once you have logged into the abstract submission portal, click on “Abstract Submission” in the top menu bar. You will be required to provide the following details prior to uploading the abstract file:
- The title of your abstract
- Presentation type (preference only)
- Theme
- Name and organisation of all co-authors
- A brief biography of the presenting author (max 200 words)
- Your completed abstract
Once you have entered in this information you will then be able to submit your abstract.
Please note:
- All abstracts must be prepared according to the guidelines provided. Incomplete or incorrect submissions will be returned to the author and must be re-submitted immediately in the correct format to be considered for inclusion in the program.
- All fields on the online abstract submission form must be completed.
- You will be able to access the speaker portal account to edit draft submissions and submit additional abstracts. To change successfully submitted abstracts please contact fcap@wsm.com.au
- Abstracts must be submitted by the presenting author, who should complete all fields.
Confirming your submission
You are required to double check your abstract has uploaded correctly during the upload process. If you have any concerns, please contact fcap@wsm.com.au
Notification to authors
Notification of the outcome of your submission will be communicated to the presenting author on Tuesday 11 June 2024. Please note the details provided, as the author contact should be for the presenting author of your abstract. All correspondence relating to the submission will be directed to this person, and they should in turn distribute to all co-authors as applicable.
Abstract speaker registration
The invitation to submit an abstract does not constitute an offer to pay travel, accommodation or registration costs associated with the conference. Similarly, no presenter fee is paid to successful participants.
All presenters must register for the conference by Wednesday 26 June 2024 in order for the presentation to be included in the conference program.
Further enquiries
For any enquiries regarding abstract submission please contact fcap@wsm.com.au
Accommodation
WALDRONSMITH Management has secured accommodation at the Conference venue.
Why book with WALDRONSMITH Management?
Booking with WALDRONSMITH Management will offer you the following benefits:
• Specially negotiated rates and booking terms and conditions
• No booking fees
• Flexibility to change your booking at any time up to 30 days prior to the Conference start date
• Assistance prior to, during and following your visit
• Personalised service
No deposit is required to secure your booking – simply use your credit card to guarantee your reservation, see below for the hotel's terms and conditions.
Full pre-payment can still be made by noting this in the ‘Special Requirements’ section when completing your accommodation booking in the online registration form.
To secure your accommodation, simply complete the online registration form. A valid credit card number must be provided and will be passed on to the hotel to guarantee your booking. Your credit card will not be charged a deposit at the time of booking or in advance of arrival. Your accommodation must be settled directly with the hotel on arrival and your incidental costs must be settled directly with the hotel on departure. Please note hotels may apply a surcharge to credit card payments.
Check in time is 1500hrs. If you require immediate access to your room prior to this time, the hotel recommends booking for the evening before your stay commences. If you are arriving after 6 pm please note this accordingly.
The hotel imposes a strict release date of 30 days prior to arrival so we encourage you to book early. Any booking requests received less than 30 days prior to arrival are subject to availability.
Please note cancelled bookings or failure to arrive at the hotel on the designated date of arrival (no show) will incur penalties. See details below before making your booking.
Any changes to your booking must be made via email to WALDRONSMITH Management – not directly with the hotel.
All room rates noted are based on room only, unless otherwise specified, and are in New Zealand Dollars.
Accommodation Option
RYDGES LATIMER CHRISTCHURCH
30 Latimer Square, Christchurch, New Zealand
Conference Venue
Room Rate: Superior Room - NZD$255 (including 1 breakfast)
Rydges Latimer Christchurch has sweeping views over Latimer Square – a true, iconic New Zealand delight with green space and leafy trees.
Superior king rooms offer a contemporary kiwi design planned with comfort in mind. Rooms have a king bed, tea/coffee making, small bar fridge, and complimentary wi-fi.
Cancellation policy: The credit card provided will be used to guarantee the booking. Full payment will be charged on arrival at the hotel. Incidental charges must be settled prior to departure.
Cancellations received between 30 – 0 days from arrival or non-arrival at the hotel (no show) will be charged a cancellation fee equal to the entire length of stay.
Please note: any cancellations and amendments made within 30 days prior to arrival will incur cancellation fees.
Terms and conditions
Accommodation
For accommodation cancellation policies, please refer to the hotel policy noted on the website. Any amendments to an original hotel booking must be forwarded via email to the Conference Office. Verbal changes or cancellations cannot be accepted nor will the hotel accept any changes direct.
Voluntary cancellation
Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification:
- On or before Friday 19 July 2024: 50% refund less an administration fee of $110 including GST
- After Thursday Friday 19 July 2024: no refund available although registration may be transferred to another individual.
Refunds will be returned by the same payment method as the original receipt of funds. No refund will be made after Friday 19 July 2024 however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly. Please note no refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event.
Optional social event tickets may be cancelled on or before Friday 19 July 2024 and will be refunded in full by the same payment method as the original receipt of funds. After Friday 19 July 2024 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly. In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the Faculty of Child and Adolescent Psychiatry Conference (FCAP) upon application.
Conference cancellation or postponement
The FCAP may cancel or postpone the Conference due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Conference.
In the event the Conference is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Conference, the FCAP will not be required to refund any part of the Conference registration fee.
In the event of postponement of the Conference, if, when requested, you advise that you are willing to attend the rescheduled Conference, the FCAP will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Conference, the FCAP will not be required to refund any part of the Conference registration fee.
In the event of a full cancellation of the Conference by the FCAP, you will be entitled to a full refund of the amount of the Conference registration fee received.
The maximum liability of the FCAP under these Terms and Conditions is limited to a refund of the Conference registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.
Health and safety requirements
All participants at the Congress will be required to comply with any Health and Safety Guidelines and protocols in place with the venues and the Congress which will be aligned and compliant with all relevant Commonwealth and state government health advice. By registering for this event, the RANZCP reserves the right to provide your contact details to authorities for the purposes of contact tracing and any other relevant government requirements. Details of any relevant protocols and requirements will be communicated to delegates who will be bound by these requirements.
Delegate cancellation - Medical
The health and safety of Conference attendees is our highest priority. The FCAP is mindful of the health risks posed by COVID-19, and the importance of both adhering to best practice health and safety practices and following official medical advice with respect to social distancing, practicing good hygiene and staying at home when unwell. The FCAP requests that any delegate who is feeling unwell or has cold or flu like symptoms, or who may have been in contact with someone with COVID-19, not attend the Conference. If, on medical grounds, you are unable to attend the Conference, you must cancel your in-person attendance in writing by email to the Conference Office. A full refund may be provided at the discretion of the FCAP, however you may be asked to provide additional details.
Insurance
Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The FCAP and the Conference Office accept no responsibility for any loss in this regard.
Tax
All Conference registration fees and additional ticket rates are quoted in Australian Dollars. GST at 10% is included.
Disclaimer
By registering, participants acknowledge and consent that during their attendance at the FCAP 2024 Conference their image or voice may be recorded via video, photograph or by any other means (“recorded”) by an officer or official of the FCAP 2024 Conference which may be distributed or published at the discretion of the organisers of the FCAP 2024 Conference. If you do not wish to be recorded, you are required to formally advise the Conference Office in advance by email.
Privacy policy
If you interact with WALDRONSMITH Management as a client, member or conference participant, personal information about you will be held for the primary purpose of supplying you with information related to membership, conferences and events. We gather and process your personal information in accordance with our privacy statement, in compliance with the Australian Privacy Act and European General Data Protection Regulation (GDPR). We comply with these legislations and are committed to protecting the right of the individual to the privacy of their information. By registering for this event the FCAP and WALDRONSMITH Management reserves the right to provide your contact details to Authorities for the purposes of contact tracing and any relevant Government requirements. Click here for further information on the privacy statement.
